Program Assistant: Admin & Operations Support (Federal)

TSA Hiring Service; Baileyville (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a Program Assistant in Baileyville, Maine. The role supports TSA offices with administrative coordination, data tracking, scheduling, payroll, and other day-to-day needs.

Responsibilities include organizing information, maintaining records, and assisting with multiple program areas. Applicants should be comfortable handling detailed information, meeting deadlines, and communicating with diverse teams.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Job description

TSA Hiring Service is seeking a Program Assistant in Baileyville, Maine. The role supports TSA offices with administrative coordination, data tracking, scheduling, payroll, and other day-to-day needs.

Responsibilities include organizing information, maintaining records, and assisting with multiple program areas. Applicants should be comfortable handling detailed information, meeting deadlines, and communicating with diverse teams.