TSA Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; East Machias (ME); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Flexible scheduling

Tuition assistance

Transit subsidies

Wellness programs

Professional development

Job summary

Transportation Security Administration (TSA) in East Machias, ME is seeking a Program Assistant to help keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing materials, scheduling, and supporting payroll and HR tasks as part of a busy federal program.

Applicants should be comfortable handling multiple tasks, communicating with teams, and maintaining accurate information.

Qualifications

• Experience in a busy office environment or similar setting.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas as needed.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Attention to detail

Communication

Data entry

Records management

Multitasking

Discretion

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in East Machias, ME is seeking a Program Assistant to help keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing materials, scheduling, and supporting payroll and HR tasks as part of a busy federal program.

Applicants should be comfortable handling multiple tasks, communicating with teams, and maintaining accurate information.