Program Assistant: Flexible Scheduling & Office Ops

TSA Hiring Service; Carnation (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Carnation, WA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, track data, prepare materials and communications. Experience in busy offices and familiarity with payroll or scheduling helps.

Responsibilities include maintaining records, schedules, deadlines, and working with various teams. Some vacancies may require travel or non-standard hours; refer to the official vacancy for specifics.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience in providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Microsoft Office

Communication

Records management

Attention to detail

Time management

Customer service

Discretion

Tools

Microsoft Office

Electronic records systems

Job description

Transportation Security Administration in Carnation, WA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, track data, prepare materials and communications. Experience in busy offices and familiarity with payroll or scheduling helps.

Responsibilities include maintaining records, schedules, deadlines, and working with various teams. Some vacancies may require travel or non-standard hours; refer to the official vacancy for specifics.