Program Assistant - Flexible Scheduling & Ops Support

Transportation Security Careers; Pinesdale (MT); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant to keep TSA offices and airport operations organized, accurate, and running smoothly. The role involves administrative coordination, data tracking, scheduling, records maintenance, payroll support, and internal communications to help offices stay on schedule.

Applicants should excel at handling detail-heavy tasks, working with multiple teams, and managing several assignments without sacrificing accuracy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, human resources, scheduling, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Scheduling

Office software

Records management

Coordination

Professional communication

Discretion with sensitive information

Education

Specialized experience

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking a Program Assistant to keep TSA offices and airport operations organized, accurate, and running smoothly. The role involves administrative coordination, data tracking, scheduling, records maintenance, payroll support, and internal communications to help offices stay on schedule.

Applicants should excel at handling detail-heavy tasks, working with multiple teams, and managing several assignments without sacrificing accuracy.