Program Assistant: Admin, Data & Scheduling Support

Travel Security Careers; SeaTac (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants in Seatac, WA to provide essential administrative and program support across various office functions. You will help coordinate daily activities, manage records, prepare reports, and communicate with multiple teams to keep operations on schedule.

Responsibilities include data tracking, calendar management, and assisting with payroll, HR, or scheduling tasks as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Discretion with sensitive information

Multi-tasking

Tools

Microsoft Office Suite

Email systems

Job description

Transportation Security Administration (TSA) is seeking Program Assistants in Seatac, WA to provide essential administrative and program support across various office functions. You will help coordinate daily activities, manage records, prepare reports, and communicate with multiple teams to keep operations on schedule.

Responsibilities include data tracking, calendar management, and assisting with payroll, HR, or scheduling tasks as needed.