Administrative Program Assistant – Flexible Scheduling

Travel Security Careers; Tacoma (WA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Fife, WA to support TSA managers and teams with administrative coordination, data tracking, and office operations.

The role requires detail-oriented individuals who can juggle multiple tasks, prepare reports, and maintain records while ensuring timely communication across departments. Expect a structured environment with varied responsibilities across finance, HR, scheduling, and payroll.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Records management

Calendar coordination

Deadline tracking

Customer service

Discretion

Education

A specific college degree may not be required when qualification is based entirely on specialized experience.

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Fife, WA to support TSA managers and teams with administrative coordination, data tracking, and office operations.

The role requires detail-oriented individuals who can juggle multiple tasks, prepare reports, and maintain records while ensuring timely communication across departments. Expect a structured environment with varied responsibilities across finance, HR, scheduling, and payroll.