Program Assistant — Admin & Operations (Federal)

Transportation Security Careers; Garfield (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Garfield, WA seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, preparing correspondence, and ensuring daily operations run smoothly.

Responsibilities vary by unit and may include payroll, finance, HR, or scheduling support, plus monitoring program metrics and maintaining electronic files.

Qualifications

• Specialized experience at the level stated in the official vacancy may be required.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Time management

Job description

Transportation Security Administration in Garfield, WA seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, preparing correspondence, and ensuring daily operations run smoothly.

Responsibilities vary by unit and may include payroll, finance, HR, or scheduling support, plus monitoring program metrics and maintaining electronic files.