Administrative Program Assistant — Flexible Scheduling

Transportation Security Careers; Kent (WA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant in Kent, WA to support TSA offices and airport field operations. The role focuses on administrative coordination, data tracking, scheduling, and records management to keep programs running smoothly.

Responsibilities include coordinating daily office activities, preparing materials, maintaining records, and assisting with payroll, scheduling, and other program areas.

Qualifications

• Organization and attention to detail are essential.
• Written and verbal communication skills are required.
• Data entry, tracking, and basic analysis are needed.
• Microsoft Office or equivalente workplace software is required.
• Records and document management experience preferred.
• Calendar, meeting, and deadline coordination is important.
• Customer service and professional communication skills are valued.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive information is required.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office

Records and document management

Calendar management

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Careers is seeking a Program Assistant in Kent, WA to support TSA offices and airport field operations. The role focuses on administrative coordination, data tracking, scheduling, and records management to keep programs running smoothly.

Responsibilities include coordinating daily office activities, preparing materials, maintaining records, and assisting with payroll, scheduling, and other program areas.