Program Assistant - Admin & Data Ops (Copalis Crossing, WA)

Travel Security Careers; Copalis Crossing (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Copalis Crossing, WA to keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments and detailed information with accuracy.

Responsibilities include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll, HR, or other program

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration is seeking Program Assistants in Copalis Crossing, WA to keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, handling multiple assignments and detailed information with accuracy.

Responsibilities include preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll, HR, or other program