Program Assistant: Flexible Scheduling & Admin Ops

TSA Hiring Service; Manchaug (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Manchaug, MA is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, track program information, and prepare key documents.

Ideal candidates will handle multiple tasks, maintain records, and communicate with diverse teams, ensuring accurate data and timely schedules. This role may involve payroll, HR, or other program areas as assigned.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills required.
• Familiarity with data entry, tracking, and basic analysis.
• Proficiency with Microsoft Office or comparable software.
• Experience with records and document management.
• Ability to coordinate calendars, meetings, and deadlines.
• Customer service and professional communication abilities.
• Capability to manage several assignments without losing accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, HR, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review admin work for accuracy, completeness, and compliance

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion handling sensitive info

Tools

Excel

Word

PowerPoint

Job description

The Transportation Security Administration in Manchaug, MA is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, track program information, and prepare key documents.

Ideal candidates will handle multiple tasks, maintain records, and communicate with diverse teams, ensuring accurate data and timely schedules. This role may involve payroll, HR, or other program areas as assigned.