Program Assistant — Flexible Scheduling & Admin Support

Transportation Security Careers; Chilmark (MA); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Thrift Savings Plan

Flexible spending accounts

Professional development

Tuition assistance

Job summary

Transportation Security Administration in Chilmark, MA is seeking a Program Assistant to help keep offices and field operations organized. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and staff.

The role emphasizes attention to detail, ability to manage several assignments, and professional communication with teams. Responsibilities cover preparing materials, maintaining electronic files, and assisting with payroll,

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration in Chilmark, MA is seeking a Program Assistant to help keep offices and field operations organized. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and staff.

The role emphasizes attention to detail, ability to manage several assignments, and professional communication with teams. Responsibilities cover preparing materials, maintaining electronic files, and assisting with payroll,