Program Assistant: Admin & Data Coordination

Transportation Security Careers; Needham Heights (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration seeks Program Assistant in Needham Heights, MA to support managers and staff with daily administrative tasks. You will coordinate schedules, maintain records, and help manage program data and correspondence, ensuring accuracy and timely delivery across teams.

The role emphasizes attention to detail, multi-tasking, and professional communication in a dynamic Federal office environment. Fulltime schedule applies with location-specific expectations.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Experience compiling reports, spreadsheets, and correspondence.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines; track action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Time management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Transportation Security Administration seeks Program Assistant in Needham Heights, MA to support managers and staff with daily administrative tasks. You will coordinate schedules, maintain records, and help manage program data and correspondence, ensuring accuracy and timely delivery across teams.

The role emphasizes attention to detail, multi-tasking, and professional communication in a dynamic Federal office environment. Fulltime schedule applies with location-specific expectations.