Administrative Program Assistant - Flexible Office Ops

TSA Hiring Service; Woburn (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration, based in Woburn, MA, is seeking a Program Assistant to provide administrative and program support to managers and staff, coordinate daily office activities, and maintain records and reports.

This role emphasizes attention to detail, clear written and verbal communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures. Some positions may involve payroll or HR tasks.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills are required.
• Ability to enter, track, and analyze data using standard office software.
• Experience maintaining records, spreadsheets, and reports is beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Tools

Microsoft Office

Job description

The Transportation Security Administration, based in Woburn, MA, is seeking a Program Assistant to provide administrative and program support to managers and staff, coordinate daily office activities, and maintain records and reports.

This role emphasizes attention to detail, clear written and verbal communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures. Some positions may involve payroll or HR tasks.