Administrative Program Assistant — Flexible Scheduling & Impact

TSA Hiring Service; Cambridge (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Cambridge is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, and records management across TSA offices and airport field operations. This role emphasizes attention to detail, multi-tasking, and clear communication with managers and teams.

Experience with payroll, HR, and finance functions may be required depending on the assignment.

Qualifications

• Specialized office experience in administrative or program support.
• 2

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadlineCoord

Customer service and professional沟通

Multitasking without losing accuracy

Discretion handling sensitive info

Tools

Microsoft Office

Job description

The Transportation Security Administration in Cambridge is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, and records management across TSA offices and airport field operations. This role emphasizes attention to detail, multi-tasking, and clear communication with managers and teams.

Experience with payroll, HR, and finance functions may be required depending on the assignment.