Program Assistant: Administrative & Ops (Flexible Scheduling)

TSA Hiring Service; Lovell (WY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, an agency within the U.S. Department of Homeland Security, is seeking Program Assistants in Lovell, ME.

This role supports TSA managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and related program needs in a busy office environment. Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, managing calendars, and ensuring accuracy and compliance across

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Excel

Office 365

Job description

The Transportation Security Administration, an agency within the U.S. Department of Homeland Security, is seeking Program Assistants in Lovell, ME.

This role supports TSA managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and related program needs in a busy office environment. Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, managing calendars, and ensuring accuracy and compliance across