Program Assistant - Admin & Operations in Federal Office

TSA Hiring Service; Lovell (ME); On-site; USD 42,000 - 65,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security (TSA) is seeking Program Assistants in Lovell, ME to support managers and teams with office coordination, data tracking, and program administration.

Responsibilities include maintaining records, preparing materials, scheduling, and assisting across payroll, finance, HR, and scheduling functions. This role emphasizes accuracy, deadline management, and cross-team communication.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Office software

Records management

Calendar management

Communication

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security (TSA) is seeking Program Assistants in Lovell, ME to support managers and teams with office coordination, data tracking, and program administration.

Responsibilities include maintaining records, preparing materials, scheduling, and assisting across payroll, finance, HR, and scheduling functions. This role emphasizes accuracy, deadline management, and cross-team communication.