Program Assistant: Organized Office Ops & Data Tracking

Transportation Security Careers; Maine; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants help keep offices and airport field operations organized, accurate, and running smoothly. This role supports managers with admin coordination, data tracking, scheduling, payroll, and records across various TSA functional areas.

Based in Penobscot, ME, this full-time position emphasizes attention to detail, handling multiple tasks, and clear communication with teams.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (TSA) program assistants help keep offices and airport field operations organized, accurate, and running smoothly. This role supports managers with admin coordination, data tracking, scheduling, payroll, and records across various TSA functional areas.

Based in Penobscot, ME, this full-time position emphasizes attention to detail, handling multiple tasks, and clear communication with teams.