Program Assistant: Admin & Operations Support

TSA Hiring Service; Garfield (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program offices in Garfield, NJ are seeking a Program Assistant to help keep operations organized and efficient. You will provide administrative and program support to managers and staff, coordinate daily office activities, and maintain accurate records and reports.

Responsibilities include preparing correspondence, scheduling meetings, tracking deadlines, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.

Qualifications

• Organization and attention to detail are essential for managing multiple tasks.
• Strong written and verbal communication is required for coordinating with teams.
• Data entry, tracking, and basic analysis help monitor program information.
• Microsoft Office or comparable software is used daily.
• Maintain electronic records, spreadsheets, and reports.
• Schedule meetings, calendars, and deadlines to keep work on track.
• Customer service and professional communication with employees and managers are important.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration program offices in Garfield, NJ are seeking a Program Assistant to help keep operations organized and efficient. You will provide administrative and program support to managers and staff, coordinate daily office activities, and maintain accurate records and reports.

Responsibilities include preparing correspondence, scheduling meetings, tracking deadlines, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.