Program Assistant: Admin & Data Coordinator

TSA Hiring Service; Ringwood (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Ringwood, NJ is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and analyze program information.

The role involves maintaining records, preparing reports, scheduling, and assisting with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Experience in administrative or program support in a busy office
• Ability to prepare reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, and performance information
• Ability to research information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions
• Ability to work with multiple teams and maintain accuracy

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar management

Customer service

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in Ringwood, NJ is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and analyze program information.

The role involves maintaining records, preparing reports, scheduling, and assisting with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.