Program Assistant: Admin & Operations Support

Travel Security Careers; Cedar Grove (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Cedar Grove, NJ is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, track program information, prepare reports, and maintain electronic records.

The role involves handling calendars, meeting materials, and internal communications, with opportunities to assist in payroll, HR, and other program areas. Strong attention to detail and discretion are essential.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Discretion

Job description

Transportation Security Administration in Cedar Grove, NJ is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, track program information, prepare reports, and maintain electronic records.

The role involves handling calendars, meeting materials, and internal communications, with opportunities to assist in payroll, HR, and other program areas. Strong attention to detail and discretion are essential.