Program Assistant: Admin & Operations Support

Transportation Security Careers; Englewood Cliffs (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Englewood Cliffs, NJ, seeks Program Assistants to keep offices organized and running smoothly. You will provide administrative and program support, coordinate daily activities, manage records, and assist with payroll, scheduling, and correspondence.

This role emphasizes attention to detail, the ability to juggle multiple tasks, and clear communication with managers and colleagues.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Familiarity with records, payroll, scheduling, or related processes.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Administrative support

Data tracking

Scheduling

Communication

Records management

Attention to detail

Excel knowledge

Multitasking

Discretion

Team collaboration

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Englewood Cliffs, NJ, seeks Program Assistants to keep offices organized and running smoothly. You will provide administrative and program support, coordinate daily activities, manage records, and assist with payroll, scheduling, and correspondence.

This role emphasizes attention to detail, the ability to juggle multiple tasks, and clear communication with managers and colleagues.