Program Assistant: Admin & Data Coordination

Transportation Security Careers; South Orange (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in New Jersey seeks a Program Assistant to help keep offices organized and processes running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records management, payroll support, and other day-to-day program needs while upholding TSA policies and privacy requirements.

This role is well suited to individuals who enjoy detailed work, can handle multiple assignments, communicate across

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion handling sensitive info

Manage several assignments without in‑

Job description

Transportation Security Administration in New Jersey seeks a Program Assistant to help keep offices organized and processes running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records management, payroll support, and other day-to-day program needs while upholding TSA policies and privacy requirements.

This role is well suited to individuals who enjoy detailed work, can handle multiple assignments, communicate across