Program Assistant - Admin & Operations (Full-Time)

Transportation Security Careers; Glen Ridge (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Glen Ridge, NJ seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, manage schedules, and track deadlines to keep operations on track.

The role emphasizes preparing reports, maintaining records, and communicating with internal teams. Candidates should handle multiple assignments with attention to detail, reliability, and discretion in handling sensitive information.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline management

Customer service

Discretion

Job description

Transportation Security Administration in Glen Ridge, NJ seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, manage schedules, and track deadlines to keep operations on track.

The role emphasizes preparing reports, maintaining records, and communicating with internal teams. Candidates should handle multiple assignments with attention to detail, reliability, and discretion in handling sensitive information.