Program Assistant: Admin & Operations Support (Flexible)

Transportation Security Careers; Newark (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Newark is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role covers diverse assignments across finance, HR, scheduling, payroll, and workplace programs.

The position emphasizes attention to detail, organization, and clear communication as essential skills for keeping offices efficient and compliant.

Qualifications

• Experience providing administrative or program support in a busy office
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Experience making recommendations based on administrative findings or reports
• Experience using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline co-ord

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Newark is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role covers diverse assignments across finance, HR, scheduling, payroll, and workplace programs.

The position emphasizes attention to detail, organization, and clear communication as essential skills for keeping offices efficient and compliant.