Administrative Program Assistant — Organize, Track & Coordinate

TSA Hiring Service; Wood-Ridge (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Wood Ridge, NJ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and communications. The role involves handling multiple assignments, maintaining records, and ensuring office operations run smoothly.

Responsibilities include preparing reports and correspondence, coordinating calendars, and assisting with payroll and other program areas as needed.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Calendar, meeting, and deadline coordination

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

Transportation Security Administration in Wood Ridge, NJ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and communications. The role involves handling multiple assignments, maintaining records, and ensuring office operations run smoothly.

Responsibilities include preparing reports and correspondence, coordinating calendars, and assisting with payroll and other program areas as needed.