Program Assistant: Admin & Operations in Pasadena (Full-Time)

Transportation Security Careers; Pasadena (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers in Pasadena, CA seeks Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, thorough organization, and clear communication across teams.

You will help manage calendars, prepare reports and correspondence, assist with payroll and timekeeping where needed, and contribute to ongoing office procedures.

Qualifications

• Provides administrative or program support in a busy office.
• Prepares reports, correspondence, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Researches information in files, databases, and electronic systems.
• Monitors program metrics and identifies discrepancies.
• Supports payroll, timekeeping, finance, HR, or scheduling functions.
• Makes recommendations based on administrative findings or reports.
• Uses office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Administrative support

Data entry

Scheduling

Records management

Written and verbal communication

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Careers in Pasadena, CA seeks Program Assistants to support TSA offices with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, thorough organization, and clear communication across teams.

You will help manage calendars, prepare reports and correspondence, assist with payroll and timekeeping where needed, and contribute to ongoing office procedures.