Program Assistant: Office & Operations Support

Transportation Security Careers; North Union Township (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistant opportunities to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will assist with preparing correspondence, maintaining files, calendars, and deadlines, and help ensure accurate, timely program administration across various areas.

Candidates should be detail-oriented, capable of handling multiple tasks, and able to communicate with diverse teams

Qualifications

• Specialized experience as described in the active vacancy or equivalent.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry, tracking & basic analysis

Microsoft Office

Records & document management

Calendar, meetings & deadlines

Customer service & professional comms

Multitasking without losing accuracy

Discretion with sensitive information

Job description

Transportation Security Careers is seeking Program Assistant opportunities to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will assist with preparing correspondence, maintaining files, calendars, and deadlines, and help ensure accurate, timely program administration across various areas.

Candidates should be detail-oriented, capable of handling multiple tasks, and able to communicate with diverse teams