Program Assistant: Admin & Operations - Flexible Scheduling

Transportation Security Careers; Hood (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Hood, CA seeks Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help maintain calendars, prepare communications, and assist with payroll and HR activities as needed.

The role emphasizes attention to detail, multi-tasking, and effective communication across offices. This is a fulltime, on-site position requiring adherence to TSA procedures and security

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Capability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Job description

Transportation Security Administration (TSA) in Hood, CA seeks Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help maintain calendars, prepare communications, and assist with payroll and HR activities as needed.

The role emphasizes attention to detail, multi-tasking, and effective communication across offices. This is a fulltime, on-site position requiring adherence to TSA procedures and security