Program Assistant: Admin & Operations — Federal Benefits

Travel Security Careers; City of Poughkeepsie (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Poughkeepsie, NY is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and other daytime program needs.

Responsibilities vary by vacancy and may include finance, HR, scheduling, or other program areas. Prioritize accuracy, handle multiple assignments, and communicate with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, or presentations.
• Record deadlines, assignments, and performance information.
• Research information in files, databases and systems.
• Support payroll, timekeeping, or scheduling functions.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or actions.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Poughkeepsie, NY is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and other daytime program needs.

Responsibilities vary by vacancy and may include finance, HR, scheduling, or other program areas. Prioritize accuracy, handle multiple assignments, and communicate with diverse teams.