Program Assistant — Administrative & Operations

Transportation Security Careers; Village of Freeville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Freeville, NY seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, payroll support, and records management to help managers and teams stay on schedule.

This role emphasizes attention to detail and the ability to manage multiple assignments while communicating professionally with colleagues and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Professional communication

Discretion

Tools

Spreadsheets

Databases

Job description

The Transportation Security Administration in Freeville, NY seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, payroll support, and records management to help managers and teams stay on schedule.

This role emphasizes attention to detail and the ability to manage multiple assignments while communicating professionally with colleagues and external contacts.