Program Assistant: Office Ops & Data Coordination

Travel Security Careers; Town of Haverstraw (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Haverstraw, NY is seeking Program Assistants to help keep offices organized and running smoothly. You'll support managers with administrative coordination, data tracking, scheduling, and communications, handling multiple assignments and ensuring records and reports are accurate.

Responsibilities vary by assignment and may include coordinating daily activities, preparing documents, assisting with payroll or HR processes, maintaining electronic

Qualifications

• Specialized admin or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling.
• Using office software to organize information.
• Resume should demonstrate the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadlineCoord

Customer service and professional沟通

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Haverstraw, NY is seeking Program Assistants to help keep offices organized and running smoothly. You'll support managers with administrative coordination, data tracking, scheduling, and communications, handling multiple assignments and ensuring records and reports are accurate.

Responsibilities vary by assignment and may include coordinating daily activities, preparing documents, assisting with payroll or HR processes, maintaining electronic