Program Assistant: Office Ops & Data Tracking

Travel Security Careers; Chestertown (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Chestertown, NY is seeking a Program Assistant to keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, payroll, or other TSA operational areas.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Record management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Chestertown, NY is seeking a Program Assistant to keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, payroll, or other TSA operational areas.