Program Assistant: Flexible Admin & Ops Support

TSA Hiring Service; Town of Copake (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Copake, NY seeks Program Assistants to provide administrative and program support, manage data tracking, scheduling, and correspondence for TSA managers and staff. You will help coordinate daily office activities and maintain electronic records and reports.

The role may span finance, human resources, scheduling, payroll, or other TSA operations; work locations and schedules vary by vacancy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Records management

Calendar coordination

Customer service

Time management

Communication

Tools

MS Office

Job description

Transportation Security Administration, Department of Homeland Security in Copake, NY seeks Program Assistants to provide administrative and program support, manage data tracking, scheduling, and correspondence for TSA managers and staff. You will help coordinate daily office activities and maintain electronic records and reports.

The role may span finance, human resources, scheduling, payroll, or other TSA operations; work locations and schedules vary by vacancy.