Program Assistant: Admin & Operations for Federal Agency

Travel Security Careers; Thompson Ridge (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Thompson Ridge, NY, is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Role involves handling detailed information, multi-tasking across teams, and ensuring schedules and procedures are followed. Prior experience in busy offices and proficiency with Microsoft Office are valued.

Qualifications

• Specialized experience providing administrative or program support in a busy office, as required by vacancies.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience using office software to organise information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyse program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadlinecoord

Customer service and professional

Multitasking across assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Thompson Ridge, NY, is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Role involves handling detailed information, multi-tasking across teams, and ensuring schedules and procedures are followed. Prior experience in busy offices and proficiency with Microsoft Office are valued.