Program Assistant: Office Ops & Data Admin

Transportation Security Careers; Stockton (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across teams in a fast-paced environment.

The position involves coordinating daily activities, maintaining electronic files, and preparing reports and correspondence.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across teams in a fast-paced environment.

The position involves coordinating daily activities, maintaining electronic files, and preparing reports and correspondence.