Program Assistant — Admin & Operations

Transportation Security Careers; Price (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, and daily office operations. The role involves handling records, scheduling, payroll-related tasks, and office communications across various program areas.

Successful candidates will manage multiple assignments, maintain accuracy, and protect sensitive information while contributing to efficient office workflows and timely reporting.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, and daily office operations. The role involves handling records, scheduling, payroll-related tasks, and office communications across various program areas.

Successful candidates will manage multiple assignments, maintain accuracy, and protect sensitive information while contributing to efficient office workflows and timely reporting.