Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; Downs (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Downs, IL, is seeking Program Assistants to handle administrative coordination, data tracking, scheduling, and records management to keep offices and field operations running smoothly.

These roles suit detail‑oriented individuals who can manage multiple assignments, communicate with diverse teams, and support finance, HR, payroll, and other program areas as needed. Exact duties depend on the announced vacancy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and correspondence.
• Skill in tracking deadlines, assignments, and performance information.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Excel

Job description

Transportation Security Administration in Downs, IL, is seeking Program Assistants to handle administrative coordination, data tracking, scheduling, and records management to keep offices and field operations running smoothly.

These roles suit detail‑oriented individuals who can manage multiple assignments, communicate with diverse teams, and support finance, HR, payroll, and other program areas as needed. Exact duties depend on the announced vacancy.