Program Assistant: Admin, Data & Scheduling (Flexible)

Transportation Security Careers; Cowden (IL); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Thrift Savings Plan

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Cowden, IL to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on maintaining accurate records and efficient office operations in a fast-paced environment.

Responsibilities include coordinating daily activities, preparing reports and correspondence, managing calendars, and assisting with payroll, HR, and other

Qualifications

• Organization and attention to detail essential for accurate records and scheduling.
• Experience handling multiple assignments and maintaining documentation accuracy.
• Familiarity with basic data entry, reporting, and professional communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Cowden, IL to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on maintaining accurate records and efficient office operations in a fast-paced environment.

Responsibilities include coordinating daily activities, preparing reports and correspondence, managing calendars, and assisting with payroll, HR, and other