Program Assistant: Admin, Scheduling & Data

Transportation Security Jobs; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to support offices with administrative coordination, data tracking, scheduling, payroll, and records management.

Ideal candidates will handle multiple tasks, communicate across teams, and maintain schedules. Each vacancy lists its specific duties, travel, eligibility, and pay band; refer to the official announcement for details.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry

MS Office

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to support offices with administrative coordination, data tracking, scheduling, payroll, and records management.

Ideal candidates will handle multiple tasks, communicate across teams, and maintain schedules. Each vacancy lists its specific duties, travel, eligibility, and pay band; refer to the official announcement for details.