Program Assistant: Admin & Data Coordination (Park Forest)

Transportation Security Careers; Park Forest (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Park Forest, IL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role involves handling various office tasks, coordinating daily activities, and ensuring accurate, timely communication across departments.

Ideal candidates will have strong organizational skills, attention to detail, and experience with Microsoft Office.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Multi-tasking

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Park Forest, IL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role involves handling various office tasks, coordinating daily activities, and ensuring accurate, timely communication across departments.

Ideal candidates will have strong organizational skills, attention to detail, and experience with Microsoft Office.