Program Assistant: Office Admin & Data (Oakwood, IL)

Transportation Security Careers; Oakwood (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks a detail-oriented Program Assistant in Oakwood, IL to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

You will compile reports, maintain electronic files, handle correspondence, and assist with payroll, HR, and other program areas, ensuring accuracy and compliance with procedures. This role offers valuable federal experience and a stable full-time schedule.

Qualifications

• Organization and attention to detail essential for accurate records.
• Clear written and verbal communication with varied teams.
• Proficient in data entry, tracking, and basic analysis.
• Experience using MS Office and office software for records.
• Ability to manage multiple tasks with accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, deadline coord.

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office Suite

Job description

Transportation Security Administration seeks a detail-oriented Program Assistant in Oakwood, IL to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

You will compile reports, maintain electronic files, handle correspondence, and assist with payroll, HR, and other program areas, ensuring accuracy and compliance with procedures. This role offers valuable federal experience and a stable full-time schedule.