Program Assistant: Admin & Data Coordination

Transportation Security Careers; Burlington (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Burlington, WI is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to juggle multiple assignments while maintaining office operations.

Responsibilities vary by program area, including finance, HR, scheduling, payroll, and workplace programs.

Qualifications

• Experience coordinating administrative tasks in a busy office.
• Ability to prepare reports, correspondence, and spreadsheets.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Record management

Attention to detail

Multi-tasking

Tools

Microsoft Office

Spreadsheets

Job description

Transportation Security Administration in Burlington, WI is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to juggle multiple assignments while maintaining office operations.

Responsibilities vary by program area, including finance, HR, scheduling, payroll, and workplace programs.