Program Assistant - Administrative & Operations Support

TSA Hiring Service; Town of Plainfield (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Plainfield, WI seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records across various TSA operations.

The role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with teams. Final duties vary by assignment and may include finance, HR, scheduling, or payroll support.

Qualifications

• Organizational skills and attention to detail are essential.
• Strong written and verbal communication abilities.
• Data entry, tracking, and basic analysis experience preferred.
• Proficiency with Microsoft Office or equivalent software.
• Familiarity with records and document management.
• Calendar, meeting, and deadline coordination experience.
• Customer service and professional communication.
• Ability to manage multiple assignments accurately.
• Discretion with sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and detail

Written and verbal communication

Data entry, tracking, analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Plainfield, WI seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records across various TSA operations.

The role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with teams. Final duties vary by assignment and may include finance, HR, scheduling, or payroll support.