Part-Time Virtual Admin for Adolescent Mental Health

Adolescent Wellness Academy; North Carolina; On-site; USD 24,796 - 27,552; Part time

Job summary

Adolescent Wellness Academy is seeking a Virtual Clinical Administrative Assistant to support our virtual adolescent mental health program. This part-time role runs 3pm–7pm with remote work, assisting with documentation, scheduling, and session support to ensure smooth operations.

Responsibilities include managing group sessions, intake processing, newsletters, attendance tracking, and rapid escalation of safety concerns.

Qualifications

• Experience with adolescents in clinical, educational, or community mental health settings.
• Ability to manage virtual group dynamics and de-escalate independently.
• Tech-savvy with Zoom including breakout rooms.

Responsibilities

• Monitor and redirect adolescent clients via chat during sessions.
• Manage breakout rooms for de-escalation when therapist unavailable.
• Conduct Green Space assessments and follow up with parents biweekly.
• Process intakes, sign-in sheets, welcome kits, and census records.
• Produce and distribute the weekly program newsletter.
• Track attendance and scheduling for new admissions.
• Provide real-time tech support during sessions (Zoom).
• Communicate progress and logistics with parents by phone/email.
• Complete accurate, same-day documentation (wellness checks, incident reports).
• Escalate safety concerns to the clinical team immediately.

Skills

Adolescent experience

Virtual group management

Zoom breakout rooms

Documentation & incident reporting

Professional under pressure

Tools

Zoom

Job description

Adolescent Wellness Academy is seeking a Virtual Clinical Administrative Assistant to support our virtual adolescent mental health program. This part-time role runs 3pm–7pm with remote work, assisting with documentation, scheduling, and session support to ensure smooth operations.

Responsibilities include managing group sessions, intake processing, newsletters, attendance tracking, and rapid escalation of safety concerns.