Remote Proactive Admin Assistant for Therapy Practice

Remote Raven; United States; Remote; USD 6,888,000 - 9,643,000; Part time

Job summary

Remote Raven is seeking a part-time Virtual Administrative Assistant to proactively organize scheduling, intake, and documentation for a small private child therapy practice. The role is fully remote and involves handling all family communications by email with warmth, clarity, and empathy.

You will be trained on the EHR system and work 5–20 hours per week, depending on client volume. The ideal candidate demonstrates initiative, organization, and strong written communication in a healthcare

Qualifications

• Highly organized with proactive approach to administrative work.
• Strong written communication; emails are warm and professional.
• Experience in healthcare/therapy administrative tasks.
• HIPAA compliance is mandatory in this role.
• Willingness to work part-time remotely.
• Familiarity with EHR or practice management platforms.

Responsibilities

• Manage appointment scheduling for new and existing clients and keep calendar accurate.
• Send confirmations and reminders via email ahead of sessions.
• Proactively monitor for gaps or conflicts and follow up.
• Coordinate rescheduling professionally and inform the owner of changes.
• Manage the new client intake process and onboarding documents via email.
• Verify intake materials are received and filed in the EHR.
• Maintain audit-ready client files and documentation.
• Handle all family communications by email with warmth and clarity.

Skills

Highly organized

Strong written communication

HIPAA compliance

Healthcare administration

Remote work

Reliable part-time

Tools

EHR system

Practice management software

Job description

Remote Raven is seeking a part-time Virtual Administrative Assistant to proactively organize scheduling, intake, and documentation for a small private child therapy practice. The role is fully remote and involves handling all family communications by email with warmth, clarity, and empathy.

You will be trained on the EHR system and work 5–20 hours per week, depending on client volume. The ideal candidate demonstrates initiative, organization, and strong written communication in a healthcare