Part-Time Faculty Operations Coordinator

Harvarduniversity; Cambridge (MA); Hybrid; USD 60,000 - 85,000; Part time

Benefits offered by this job

Generous paid time off including paren

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Support for families and caregivers

Tuition assistance

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires a strong in-person presence and serves as the primary contact for administrative matters.

The position involves coordinating calendars, travel, expenses, and daily administrative needs, while supporting events and vendor coordination across multiple faculties. Hybrid work and campus presence are expected.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor's degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as main point of contact.
• Provide support for teaching and research portfolio activities.
• Provide support for events led by faculty.
• Lead small group of Faculty Assistants in a player-coach model when applicable.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab onboarding and orientation.
• May perform other duties including reception and event support.

Skills

Administrative experience

Customer service

Stakeholder coordination

Organizational skills

Time management

Communication

Discretion

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires a strong in-person presence and serves as the primary contact for administrative matters.

The position involves coordinating calendars, travel, expenses, and daily administrative needs, while supporting events and vendor coordination across multiple faculties. Hybrid work and campus presence are expected.