Faculty Support & Operations Coordinator

Harvard Faculty of Arts and Sciences; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Harvard Faculty of Arts and Sciences is seeking a Faculty Assistant to provide comprehensive administrative support for teaching and research activities. You will manage calendars, travel, expenses, and prepare meeting materials for multiple faculty members, serving as the primary contact for administrative matters and coordinating with partners and shared services.

Role requires strong organization, discretion, and the ability to handle confidential information, with a preference for

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Ability to directly support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• May be responsible for obtaining permissions and copyright registration.
• Updates Canvas course materials when TFs are not available.
• Submit faculty concur expense reports.
• Assists designated faculty with submission of corporate card receipts and required financial forms.

Skills

Organizational skills

Time management

Communication skills

Discretion

Stakeholder coordination

Customer service orientation

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard Faculty of Arts and Sciences is seeking a Faculty Assistant to provide comprehensive administrative support for teaching and research activities. You will manage calendars, travel, expenses, and prepare meeting materials for multiple faculty members, serving as the primary contact for administrative matters and coordinating with partners and shared services.

Role requires strong organization, discretion, and the ability to handle confidential information, with a preference for