Faculty Operations Coordinator (Economics)

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 60,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plans

Tuition assistance

Job summary

Harvard University, Faculty of Arts and Sciences seeks a Faculty Coordinator to provide administrative and operational support to faculty, coordinating day-to-day activities and serving as the primary point of contact for administrative matters. Strong in-person presence and collaboration across teams are essential.

This role supports teaching and research portfolios, events, visitors, purchasing, and onboarding of lab members, with a hybrid work model and campus engagement.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Professional written and verbal communication skills
• Discretion and sound judgement
• Ability to work independently and elevate issues appropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneously with a customer-service orientation
• Familiarity with higher education, research administration, or academic operations preferred
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 7 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• Provide administrative support to all lab members
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation
• Support lab members orientation and onboarding
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University, Faculty of Arts and Sciences seeks a Faculty Coordinator to provide administrative and operational support to faculty, coordinating day-to-day activities and serving as the primary point of contact for administrative matters. Strong in-person presence and collaboration across teams are essential.

This role supports teaching and research portfolios, events, visitors, purchasing, and onboarding of lab members, with a hybrid work model and campus engagement.