Economics Faculty Operations Coordinator

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to multiple faculty members, enabling effective teaching and research. The role requires a strong in-person presence and active coordination with departments and vendors.

Responsibilities include managing calendars, travel, expenses, correspondence, events, and onboarding, with a focus on discretion, confidentiality, and cross-team collaboration.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination across departments.
• Ability to support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 7 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.
• May perform other related duties, including reception and event support.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and judgment

Independent work

Stakeholder coordination

Customer-service orientation

Cross-team collaboration

Canvas experience

Concur experience

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to multiple faculty members, enabling effective teaching and research. The role requires a strong in-person presence and active coordination with departments and vendors.

Responsibilities include managing calendars, travel, expenses, correspondence, events, and onboarding, with a focus on discretion, confidentiality, and cross-team collaboration.