Academic Faculty Support Specialist

Harvarduniversity; Cambridge (MA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Job summary

Harvard University in Cambridge is seeking a Faculty Assistant to provide administrative and operational support for teaching and research. The role serves as the primary contact for administrative matters and requires a strong in-person presence to coordinate day-to-day activities.

Responsibilities include managing calendars, travel, expenses for up to 10 faculty, preparing correspondence and meeting materials, supporting events, routing requests to partners, updating Canvas materials, and

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to functional partners and shared service centers.
• Provide support related to teaching and research portfolios.
• Support events led by faculty and assist with venue arrangements.
• Update Canvas course materials when TFs are not available.
• Submit faculty concur expense reports and advise on payment deadlines.
• Use word processing, databases, spreadsheets, graphics/presentations, and calendars.

Skills

Organization

Time management

Communication

Customer service

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge is seeking a Faculty Assistant to provide administrative and operational support for teaching and research. The role serves as the primary contact for administrative matters and requires a strong in-person presence to coordinate day-to-day activities.

Responsibilities include managing calendars, travel, expenses for up to 10 faculty, preparing correspondence and meeting materials, supporting events, routing requests to partners, updating Canvas materials, and